diktat microsoft word

PART I

ABOUT MICROSOFT WORD 2007

Microsoft W ord ( MS Word ) is a program for word processing. The program is generally used for writing documents, for example paper, essay, novel, and so on. MS Word is widely used today compared to other word processing programs, such as WordStar, AmiPro, Word-Perfect and others. This is because the facilities provided, ease of use, the results obtained, an attractive appearance and so forth.

There is the latest version of MS Word after MS Word 2003 survive as a favorite word processing software ie MS Word 2007.

Here are the latest things offered MS Word 2007:

1.1   Interface

At the interface or the face of MS Word significant changes view replaces menus, toolbars and task panes largely contained in previous versions to display more simple and efficient.

By default the display area MS Word 2007 work program consists of the Title Bar, the Office Button, the Quick Access Toolbar, Menu Bar, Ribbon, Ruler, Status Bar and View Toolbar . Display the work area can be seen in Figure 1.

Quick Access Toolbar

title Bar

Office Button

view Toolbar

Status Bar

Figure 1.1 Display workspace MS Word

From the picture above can be described as follows.

·       Title Bar contains the name of the file that is being worked on, as well as a button to show or hide the program window, and close the program, namely the Minimize, Maximize / Restore, and Close .

·       Office Button contains commands related documents such as creating a new document ( New ), open the document ( Open ), save the document ( Save ), print the document ( Print ), and so forth.

·       Quick Access Toolbar contains buttons that serve as an alternative to the use of frequently used commands.

·       Menu Bar contains a series of commands which there are sub-commands fit the category. For example, on the Home menu there is a submenu Clipboard, Font, Paragraph, Styles, and Editing which contains the commands fit the category.

·       Ribbon contains special commands which is a submenu of the Menu Bar.

·       Ruler is a measurement box which is placed horizontally, ie at the top of the document, and vertically, ie on the left of the document.

·       Status Bar is the horizontal bar that displays information document window that is being displayed.

·       View toolbar contains the display type setting document, among others:

§   Print Layout : give the appearance according to the results to be received at time of printing (default).

§   Full Screen Reading : provides full-page view.

§   Web Layout : provides a view by the results displayed in a browser window.

§   Outline : give the appearance of appropriate headings in the document and levels within the structure of the document.

§   Draft : give the appearance of continuous (incorporating the entire page as in the rolls).

1.2 Professional Document Format

The addition of amenities or features and some automation software makes it much easier to learn, faster to handle the job and the quality of the result is much better than previous versions.

Professional document formats such as:

·       Style , which relates to the cosmetic side typing.

·       Table , the availability of various forms of display tables that allow without having to design a table from the beginning.

·       List Format Graphics and Effects available with various variaasi that will accelerate the creation of documents and beautify the document.

1.3 Security in the Document Sharing

New facilities are owned by Word 2007 in terms of the security document sharing, among others:

·       It has the capability of quickly comparing two versions of the document.

·       Availability of protection documents using digital signatures.

·       The ability to detect a document that contains macros.

·       Convert documents to PDF or XPS format.

1.4 File Format

Amenities latest file format is XML-based, the benefits are smaller file size, composed of specific modules are made such that if any part of the file is damaged, will not damage other parts of the file directly. 

Table 1.1 File Format Facility

File extension	Information
.DOCX	Documents normal
.DOCM	Documents containing macros
.DOTX	template
.DOTM	The template contains a macro

B AB II

OFFICE MANAGER AS BUTTON FILE DOCUMENTS

Office Button in the upper left corner of the application window. On the Office Button contains the command functions include New, Open, Save, Save As, Print, Prepare, Send, Publish, and Close .

 

Figure 2.1 The Office Button

 

Figure 2.2 Function commands Office Button

Here is an example of the use of usability and command functions.

2.1 NEW (Create a New Document)

To create a new document click on the Office Button and then New (Ctrl + N) . Dialog box will open the New Document to determine the type of document.

 

Figure 2.3 The New Document dialog box

There are two kinds of options in the Blank and recent, namely:

·       Blank document

To create a new blank document with format and design standards.

Use:

Office Button > New > Blank Document > Create

 

Figure 2.4 Display sheet blank document

·       New blog post

To create a new blog article that can be published via the internet so that it becomes a web page.

Use:

Office Button > New > New Blog Post > Create

If you do not already have a blog account, register with a blogging service that recommended Microsoft Office Online . To pass a blog account registration click Register Later.

 

Figure 2.5 Worksheet New Blog Post

2.2 OPEN (Open Document)

To open a document stored on a computer click on the Office Button and then Open (Ctrl + O) . Will open a dialog box Open to select the documents to be opened. Select the location and name of the file to be opened. Then click Open .

 

Figure 2.6 Select a document to be opened

2.3 SAVE (Saving Document)

To save the current document was opened in Microsoft Word window click on the Office Button and then Save (Ctrl + S) . If the document is new, it will display a dialog box file naming and storage location determination. If the document is long, then the file will be saved in accordance with the document name.

 

Figure 2.7 Saving Document

2.4 SAVE AS (Save by Name, Location and Other File Formats)

To save the document with another name, another file format and other storage locations. Usually to make a backup of the document. Click the Office Button > Save As > ............... or Save As (F12) .

There are 5 file format options include:

·       Word Document : a standard file format (.docx)

·       Word Template : a standard file format (.dotx)

·       Word 97-2003 : .doc file format (version 97-2003)

·       Find Add-ins for other file formats : Creating a portable document format PDF or XPS file.

·       Other Formats : word documents, templates, html, rtf, and xml.

 

Figure 2.8 Display file format options

2.5 PRINT (Printing a document)

To print the active document click on the Office Button and then Print (Ctrl + P) . There are 3 options additional features of Print, Quick Print, and Preview .

 

Figure 2.9 Display feature selection in the Print

Functions feature:

·       Print (Ctrl + P) : to print by adjusting settings such as the type of printer, pages printed, number of copies printed, and so on.

·       Quick Print : to print documents quickly without setting the printing setting (by default ).

·       Print Peview : to see the first results of printing a document before it is printed by the printer.

 

Figure 2.10 Set printing settings (Ctrl + P)

 

Figure 2.11 Display Print Preview

2.6 PREPARE (Improve Document)

To set up an active document to be ready to be distributed file click on the Office Button and then Prepare . There is a choice of 7 additional features, namely Properties, Inspect Document, Encrypt Document, Restict Document, Add a Digital Signature, Mark as Final, and Run Compatibility Checker.

 

Figure 2.12 Display selection in the Prepare feature

Functions additional features:

·       Properties : to check and add a brief description of the property or the active document.

·       Inspect Document : to check parts of the document to be distributed.

·       Encrypt Document : to increase security in the form of a document password.

·       Restict Document : to regulate the right to use the active document file, in order to be given security when distributed via the internet.

·       Add a Digital Signature : to add a digital signature to the active document.

·       Mark as Final : to indicate that the document has been completed. Documents can only be read and can not be edited.

·       Run Compatibility Checker : to examine the possibility of support for older versions of MS Word, so that documents can be opened with MS Word version of the old.

2.7 SEND (Sending Documents)

To send documents to other people using the internet. There are 2 features include E-mail (E-mail), and Internet Fax (via Internet Fax).

 

Figure 2.13 Display selection Send feature

2.8 PUBLISH (Publish Document)

To publish a file or document material to another location. There are 3 choices features include RSS (post a new article on a web blog), Document Management Server (publish documents to the server address document management in a computer network), and Create Document Workspace (load new documents that can only be accessed by multiple users at once) ,

 

Figure 2.14 Display selection feature on Publish

2.9 CLOSE (Close a Document)

To close the current document without exiting the application Microsoft Word.

2:10 WORD OPTIONS

To reset the performance of Microsoft Word. By default, the initial setup is sufficient.

2:11 EXIT WORD

To close the active document, as well as close the application window of Microsoft Word. Actions Exit usually done by pressing the Close (X) in the upper right corner of the window in Microsoft Word.

 

Figure 2.15 Button Word Options and Exit Word

CHAPTER III

MENU BAR HOME AS DRAFT DOCUMENT MANAGEMENT

Management of the manuscript lies in the Menu Bar Home . Ribbon on the Menu Bar Home include Clipboard, Font, Paragraph, Styles, and Editing in which there are management commands. Usually in the management begins with the selection or block the action in the document.

 

Figure 3.1 Toolbar on the Menu Bar Home

3.1 Function Button on the Clipboard

 

Figure 3.2 Button on the Clipboard

The function of each button are:

·       Copy (Ctrl + C)

To copy the selected text or object on the manuscript. The results are temporary copy will be saved to the clipboard. 

·       Paste (Ctrl + P)

To insert the results of text or objects that have been in the Copy and Cut.

·       Cut (Ctrl + X)

To cut and then move the text to another location in the document.

·       Format Painter (Ctrl + Shift + C)

To copy text format to some other parts of the text. Click the Format Painter to copy the text format to the other text sections. Click 2 times (double-click) the Format Painter to copy the formatting to multiple parts of the manuscript.

3.2 Function Button on the Font

 

Figure 3.3 Button on the Font

The function of each button are:

·       Font (Ctrl + Shift + F)

To change the font of the text or paragraph selection. 

·       Font Size (Ctrl + Shift + P)

To change the font size on the text selection. Or resize the keyboard Ctrl +] to enlarge and Ctrl + [to decrease.

·       Grow Font (Ctrl +>) & Shrink Font (Ctrl + <)

To enlarge the font size (Grow Font) and reduce the size of the letters (Shrink Font) automatically without having to select the font size.

·       Bolt (Ctrl + B)

To add an effect bold print on the selected text.

·       Italic (Ctrl + I)

To add an effect italics in the text to be selected.

·       Underline (Ctrl + U)

To add a bottom line effect on the selected text.

·       Striketrough

To add an effect on the midline of the selected text.

·       Subscript (Ctrl + =)

To create form text entry by position below the normal text base line.

·       Superscript (Ctrl + Shift ++)

To create form text entry with a position on the line of normal text.

·       Change Case

To change the selected text into normal capital letters or letters automatically.

 

Figure 3.4 Options Change Case

·       Text Highlight Color

To mark the text that are considered important to the selected color.

·       Font Colour

To change the font color of the selected text part.

·       Clear Formatting

To delete all the font changes and revert to the default font.

3.3 Function Button on the Paragraph

 

Figure 3.5 Button on the Paragraph

The following functions button above include:

·       Bullets

To create a list or numbering in the form of a symbol or picture.

·        Numbering

To create a numbered list number.

·       Multilevel List

To create a numbering level a number or serial number.

·       Decrease Indent

To lower numbering level on Multilevel List, for example from level 2 to level 1.

·       Increase Indent

To raise the level of numbering Multilevel List, for example from level 1 to level 2.

·       Show / Hide (Ctrl + *)

To show and hide paragraph marks and symbols other formats, such as break section, a space and enter .

·       Align Text Left / Center / Right / Justify

§   To set the average text alignment to left (Ctrl + L).

§   To set alignment centered text (Ctrl + E).

§   To set the text alignment left flat (Ctrl + R).

§   To set the text alignment flush right and left (Ctrl + J).

·       Line Spacing

To adjust the spacing or distance between rows documents.

·       Shading

To add text background color variations.

·       Borders

To add a border variations in a text. The purpose of the addition is to beautify the outside border of title or section of text.

·       Sort

To sort the data in a table. Ordering can be done from small to large or vice versa of a large data into the data smaller.

3.4 Function Button on Styles

 

Figure 3.6 Button on Styles

The following functions button above include:

·       Styles

To change the paragraph or document styles automatically. In this section there are several choices style that can make your documents look more beautiful and professional.

·       Change Styles

To change the active paragraph styles. In this section changes can be made part of the style, color style, and font files.

3.5 Function Button on Editing

The following functions in the Editing button, among others:

·       Find (Ctrl + F)

To search for words or pages quickly.

·       Replace (Ctrl + H)

To change a word / phrase / sentence quickly and automatically.

·       Select

To select part of the text or images quickly. Through this button can be selected text, tables, captions and images quickly.

CHAPTER IV

MENU BAR INSERT insert function ON DOCUMENTS

Insertion function located in the Menu Bar Insert . There are a variety of commands to insert various objects, such as tables , charts, AutoShapes , headers and footers , organizational structure, and others.

 

Figure 4.1 Toolbar on the Menu Bar Home

4.1 Function Button on Pages

 

Figure 4.2 Button on Pages

The function of each button are:

·       Cover Page

To add a cover page with some interesting choices.

·       Blank Page

To insert a blank page with the format and design standards.

·       Page Break (Ctrl + Return)

To place the cursor early part of the next page. It can be said also to force the cursor to move to the next new page. Typically used for the preparation of documents that discuss a new chapter.

4.2 Function Button on the Tables

 

Figure 4.3 Display Button on the Tables

The following functions button above include:

·       Insert Table

To insert an object table automatically or manually. Insertion table automatically only limited to a maximum of 10 columns and 8 rows. But the manufacture of table manually, a table can be made more than 10 columns and 8 rows.

·       Draw Table

To adjust the settings / style table manually. For example, simply changing the outline of the table, just add shading and so on.

·       Convert Text to Table

To insert an object table. It also can convert text into a table. There is one important thing to note, that in writing the text of the TAB key functions useful for the conversion of table columns, and the Enter key to the conversion table row.

·       Excel Spreadsheet

To insert a worksheet from Microsoft Excel 2007 worksheet to a Microsoft Word 2007.

·       Convert Text to Table

To insert an object table and can be used to store the table design which has been made in Tables Gallery.

4.3 Function Button on Illustrations

 

Figure 4.4 Display Button on Illustrations

The following functions in the Editing button, among others:

·       Picture

To insert an object image from another directory. The object image includes image files with JPG, JPEG, BMP, PSD, WMF, and more.

·       Clip Art

To insert an object or clip art image from another directory.

·       Shapes

To insert an object shapes in the document, eg the addition of object circles, rectangles, cubes, and much more.

·       Smart Art

To insert an object sheets organizational structure, flow charts, and so on.

·       Chart

To insert an object graph in the document. Usually this is accompanied by the addition of object data to be used as a basis for making charts.

4.4 Function Button on the Links

 

Figure 4.5 Display Button on the Links

·       Hyperlink

To connect the parts of the script with files from other directories or with the address of the website.

·       Bookmark

To connect the parts of the script with another text section within the same document.

·       Cross-references

To link text objects (tables, pictures, footers, page, etc.) that are part of the script in the same document.

4.5 Function Button on the Header & Footer

 

Figure 4.6 Display Button in the Header & Footer

·       Header

To add a header text, ie the text that will always appear at the top of pages in a document. The header may include page numbers, document creation date, or the name of the agency.

·       Footer

To add a footer text, that text will always be displayed at the bottom of the page in a document. Footer can be a page number, document creation date, or the name of the agency.

·       Page Number

To add a Header / Footer form page numbering.

REFERENCES

Heni Triyuliana, Agnes.2007. Quick Reference Using Microsoft Word 2007 .Yogyakarta: CV. ANDI OFFSET

Oni, Kurniawan.2008.Belajar Microsoft Word 2007.Jakarta: GRAMEDIA

Jawa Pos. August 30, 2008. Study Tips for Microsoft Word 2007 , p. 14.

Amin, Ahmad.2009. Module Microsoft Word 2007 , (Online) ( http://www.tekno.com , accessed October 1, 2009)

Moh. Nur, Soleh.2007. Tips and Tricks Microsoft Word 2007 , (Online) ( http://www.nursholeh.com , accessed October 1, 2009)